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AP Clerk

AP Clerk

Posted 2 weeks ago by HAYS on JobServe

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Job Description: The role of AP Clerk involves supporting the Purchase Ledger team in a growing organisation in Southampton. The position requires handling invoicing functions, resolving creditor queries, and ensuring timely payment runs. The successful candidate will contribute to improving performance metrics within the finance team. This role offers a flexible working arrangement and competitive hourly pay.

Key Responsibilities:

  • Working with other members of the Purchase Ledger team, supporting with invoicing function
  • Carry out matching of invoices to authorised orders, ensuring any discrepancies are reported to relevant departments
  • Deal with all creditor queries either by phone, email, fax or letter
  • Ensure payment runs are performed on a weekly basis, settling all outstanding and due invoices.
  • Work actively towards improving the KPI's for the Purchase ledger function in order to achieve a high standard of performance for the team.
  • Ensure, where appropriate, credit notes are obtained and taken against invoices.
  • Reconcile all supplier statements periodically
  • Ensure correct recording of all materials costs for invoices related to the HMRC CIS scheme.
  • Ensure new Contractors are validated with HMRC for CIS purposes before creation.
  • Ensure any ad-hoc payments as required are processed as appropriate, ensuring deadlines for payment are adhered to.

Skills Required:

  • Full right-to-work in the UK, with prior experience working within a finance function.
  • Proven high standard of accuracy regarding data entry.
  • Ability to work in a high-volume transaction environment.
  • Good communication skills and ability to respond to queries with a high level of customer service.
  • Basic understanding of Microsoft Excel.

Salary (Rate): £14.00 Hourly

City: Southampton

Country: UK

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

AP Clerk required for a growing organisation in Southampton

Your new company
You will be working for a large, growing organisation in Southampton who, due to continuous growth, are seeking a Finance Administrator to join their finance team.Your new role

  • Working with other members of the Purchase Ledger team, supporting with invoicing function
  • Carry out matching of invoices to authorised orders, ensuring any discrepancies are reported to relevant departments
  • Deal with all creditor queries either by phone, email, fax or letter
  • Ensure payment runs are performed on a weekly basis, settling all outstanding and due invoices.
  • Work actively towards improving the KPI's for the Purchase ledger function in order to achieve a high standard of performance for the team.
  • Ensure, where appropriate, credit notes are obtained and taken against invoices.
  • Reconcile all supplier statements periodically
  • Ensure correct recording of all materials costs for invoices related to the HMRC CIS scheme.
  • Ensure new Contractors are validated with HMRC for CIS purposes before creation.
  • Ensure any ad-hoc payments as required are processed as appropriate, ensuring deadlines for payment are adhered to.
What you'll need to succeed
  • Full right-to-work in the UK, with prior experience working within a finance function.
  • Proven high standard of accuracy regarding data entry.
  • Ability to work in a high-volume transaction environment.
  • Good communication skills and ability to respond to queries with a high level of customer service.
  • Basic understanding of Microsoft Excel.
What you'll get in return
  • Hourly rate between £12 and £14 per hour, along with comprehensive benefits including Hays pension scheme, 36 days holiday allowance equivalent, to name a few
  • Flexibility on holiday and working hours
  • Potential for overtime
  • Hybrid working (2 or 3 from office, 2 or 3 from home)
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jack Bailey, the specialist consultant managing this vacancy.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Rate:

Negotiable

Location:

Southampton, Hampshire, UK

IR35 Status:

Undetermined

Remote Status:

Hybrid

Industry:

Other

Seniority Level:

Not Specified

Job Description: The role of AP Clerk involves supporting the Purchase Ledger team in a growing organisation in Southampton. The position requires handling invoicing functions, resolving creditor queries, and ensuring timely payment runs. The successful candidate will contribute to improving performance metrics within the finance team. This role offers a flexible working arrangement and competitive hourly pay.

Key Responsibilities:

  • Working with other members of the Purchase Ledger team, supporting with invoicing function
  • Carry out matching of invoices to authorised orders, ensuring any discrepancies are reported to relevant departments
  • Deal with all creditor queries either by phone, email, fax or letter
  • Ensure payment runs are performed on a weekly basis, settling all outstanding and due invoices.
  • Work actively towards improving the KPI's for the Purchase ledger function in order to achieve a high standard of performance for the team.
  • Ensure, where appropriate, credit notes are obtained and taken against invoices.
  • Reconcile all supplier statements periodically
  • Ensure correct recording of all materials costs for invoices related to the HMRC CIS scheme.
  • Ensure new Contractors are validated with HMRC for CIS purposes before creation.
  • Ensure any ad-hoc payments as required are processed as appropriate, ensuring deadlines for payment are adhered to.

Skills Required:

  • Full right-to-work in the UK, with prior experience working within a finance function.
  • Proven high standard of accuracy regarding data entry.
  • Ability to work in a high-volume transaction environment.
  • Good communication skills and ability to respond to queries with a high level of customer service.
  • Basic understanding of Microsoft Excel.

Salary (Rate): £14.00 Hourly

City: Southampton

Country: UK

Working Arrangements: hybrid

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

AP Clerk required for a growing organisation in Southampton

Your new company
You will be working for a large, growing organisation in Southampton who, due to continuous growth, are seeking a Finance Administrator to join their finance team.Your new role

  • Working with other members of the Purchase Ledger team, supporting with invoicing function
  • Carry out matching of invoices to authorised orders, ensuring any discrepancies are reported to relevant departments
  • Deal with all creditor queries either by phone, email, fax or letter
  • Ensure payment runs are performed on a weekly basis, settling all outstanding and due invoices.
  • Work actively towards improving the KPI's for the Purchase ledger function in order to achieve a high standard of performance for the team.
  • Ensure, where appropriate, credit notes are obtained and taken against invoices.
  • Reconcile all supplier statements periodically
  • Ensure correct recording of all materials costs for invoices related to the HMRC CIS scheme.
  • Ensure new Contractors are validated with HMRC for CIS purposes before creation.
  • Ensure any ad-hoc payments as required are processed as appropriate, ensuring deadlines for payment are adhered to.
What you'll need to succeed
  • Full right-to-work in the UK, with prior experience working within a finance function.
  • Proven high standard of accuracy regarding data entry.
  • Ability to work in a high-volume transaction environment.
  • Good communication skills and ability to respond to queries with a high level of customer service.
  • Basic understanding of Microsoft Excel.
What you'll get in return
  • Hourly rate between £12 and £14 per hour, along with comprehensive benefits including Hays pension scheme, 36 days holiday allowance equivalent, to name a few
  • Flexibility on holiday and working hours
  • Potential for overtime
  • Hybrid working (2 or 3 from office, 2 or 3 from home)
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Jack Bailey, the specialist consultant managing this vacancy.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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