• Hays are recruiting for an exciting opportunity for a Business Administrator on a part time to join our client on an ongoing long term temporary assignment for an approximate duration of 12 months (rolling, reviewed annually).
• As a Business Administrator you will provide support to department and their team.
• To act as a central administrative hub, whose organisation and forward thinking allows team to function efficiently.
• Add order numbers to the relevant trackers at the point the order is raised.
• Email PO's to the supplier on behalf of the requestor, copying in the requestor so they are aware the goods have been ordered.
• Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing.
• Book meeting rooms, hotels and flights.
• Meet and greet visitors.
• Obtain equipment such as projectors/flip charts etc when required.
• Provide complete comprehensive administrative support as required.
• Provide cover for other business administrators and personal assistants when appropriate.
• Ensure the stationary cupboard remains fully stocked and co-ordinate procurement of specific design related equipment.
• Grant Internet access rights to visitors and organise when required safety shoes/overcoats.
• Deal with IT issues, raise tickets and chase through to completion.

Skills and Qualifications:

• To be self-motivated and able to make decisions without constant supervision.
• To be able to prioritise workload to meet deadlines.
• Good organisation and planning abilities.
• High level of communications, both written and verbal.
• Able to work under pressure to meet deadlines.
• Proven ability to author clear/concise English, strong written/verbal communications skills.
• Well organised with the ability to work under pressure to meet deadlines.
• Strong team player that is self-motivated, reliable, trustworthy and conscientious.
• Willingness to develop and adopt new initiatives.
• PC software abilities including MS Office packages - familiarity with Apple devices is advantageous.
• PC communication abilities including use of networks, e-mail, SAP, etc.
• Flexibility to work extended hours.
• Appreciation of Design is advantageous.
• German language skills would be an advantage.
• Excellent English language skills.

Benefits:

• Competitive hourly rate along with an annual performance related bonus.
• Hybrid working.
• Hybrid parking on-site with access to a subsidised restaurant.
• Hays Go1 training platform which offers a library of over 70,000 courses.
• Access to Ben - a flexible employee benefits portal offering support across wide range of topics such as mental health well-being, financial or legal matters.
• 35 days annual leave (including bank holidays)

What next?
If you are interested in this role, click apply now to forward an up-to-date copy of your CV, or call us now.

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