Freelance Marketing Executive
Posted 2 weeks ago by Job Board - LinkedIn on Linkedin
Negotiable
Undetermined
Undetermined
Rochdale, England, United Kingdom
Your New Company
Hays is working with a reputable organisation who are looking for a temporary part-time secretary who will be required to engage directly with the Chair of the Governing body and provide secretarial support, including agenda management to all Governing Body committees.
Your New Role
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
#4520594 - Maria Kelly
Hays is working with a reputable organisation who are looking for a temporary part-time secretary who will be required to engage directly with the Chair of the Governing body and provide secretarial support, including agenda management to all Governing Body committees.
Your New Role
- To ensure the effective organisation and management of Governing Body business, including Governing Body Committees.
- To work closely with a range of stakeholders for the conduct of the governing Body and Committee business (i.e. agendas, papers, minutes etc.), maintaining an overall understanding of the Board and its Committees.
- To convene meetings under the direction of the Governing Body
- To conduct the official correspondence of the Governing Body
- To ensure that all documentation provided for members of the Governing Body is concise and its content appropriate
- To ensure that papers required from company departments are requested in a timely manner in advance of Governing Body and Committee meetings
- To follow up any agreed action points with those responsible and inform the chair of progress
- To take minutes of all Governing Body and Committee meetings as per the annual schedule of meetings
- To keep and maintain copies of signed minutes and all appropriate records
- To provide support to individual Governing Body members as required, including the provision of induction and development activities.
- To co-ordinate, the governing Body and its committees undertake regular reviews of their effectiveness, and are informed of the implications of any outcomes.
- To advise on any matter where conflict, potential or real, may arise, including any potential conflict of interest between the Secretary s administrative or managerial responsibilities within the company and his/her responsibilities as Secretary to the Governing Body.
- To ensure that Governing Body members are reimbursed for the expenses they incur in carrying out Governing Body business.
- To maintain independence and confidentiality in relation to governing body business at all times.
- To draft complex/sensitive papers, confidential high-level letters/emails, reports and policy documents and prepare presentation materials.
- To take notes at key strategic meetings and prepare minutes as appropriate.
- 3 years experience providing high level administrative support including the production of complex reports, minutes and sensitive correspondence.
- High levels of integrity, confidentiality and impartiality with a proven ability to deal with a wide range of people inside and outside University College.
- Experience of minute taking and agenda management.
- Excellent IT skills, including a high level of proficiency in Microsoft Office, including word, excel, PowerPoint and outlook.
- Excellent analytical, research and presentational skills.
- Ability to work independently and demonstrate flexibility (willingness to work irregular hours).
- 15.55 per hour
- 22 Hours/3 Days Per Week (Mon-Wed)
- 3 months with possibility of extension
- Online timesheets with weekly pay
- Access to retailer discounts
- Access to thousands of learning and development courses
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
#4520594 - Maria Kelly