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People & Talent Administrator

People & Talent Administrator

Posted 2 weeks ago by BibliU on Linkedin

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Job Description: The People & Talent Administrator at BibliU plays a crucial role in supporting the People Operations function, ensuring smooth internal processes and employee support. This position is ideal for individuals with administrative or HR generalist experience who are eager to expand their skills in People Operations, Culture, and Talent Acquisition. The role involves maintaining employee records, supporting onboarding processes, and enhancing employee engagement initiatives. BibliU is a rapidly growing edtech company focused on transforming access to educational materials.

Key Responsibilities:

  • Maintain accurate employee records in HRIS (BambooHR) and ensure data integrity.
  • Support the employee lifecycle through administrative tasks such as preparing contractual documentation, coordinating onboarding and offboarding processes.
  • Provide day-to-day administrative support to the People Operations team.
  • Respond to employee queries via the shared people inbox, assigning and escalating where appropriate.
  • Support the execution of key people processes (e.g. performance & salary reviews, engagement surveys).
  • Assist with the preparation of monthly HR and DEI data reports.
  • Help develop and maintain processes that enhance employee experience and engagement.
  • Coordinate interview scheduling, candidate communications, and pipeline updates for roles based across the UK & USA.
  • Support onboarding logistics for new hires in collaboration with Senior Managers.
  • Coordinate initiatives and celebrations that support a positive remote-first culture.
  • Be an ambassador for company values and contribute ideas that enhance inclusion, engagement, and team morale.

Skills Required:

  • Passion for people and a strong sense of empathy and service.
  • Administrative experience, ideally within HR, People Ops, or Recruitment.
  • Highly organized with strong attention to detail and time management skills.
  • Clear written and verbal communication skills.
  • Proficient with Google Workspace (Docs, Sheets, Calendar).
  • Comfortable reviewing and interpreting people data for reporting purposes.
  • Eagerness to learn and take initiative in a dynamic and high-growth environment.
  • Experience using BambooHR or similar HRIS (nice to have).
  • Exposure to a SaaS or high-growth tech environment (nice to have).
  • Creativity and an eye for design to present information clearly and professionally (nice to have).

Salary (Rate): undetermined

City: undetermined

Country: United Kingdom

Working Arrangements: remote

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Job Title: People & Talent Administrator
Reports into: VP People Operations
Department: People Operations
Contract Type: Full-time, Fixed-term (6 months, with potential to extend)
Location: Fully remote (open to candidates based in the UK only)

About Us
BibliU is an award-winning education company that provides Day 1 access to affordable course materials, making learning more equitable and effective, in addition to providing campus store management. We partner with over 3,000 educational publishers, including Pearson, Oxford University Press, and Wiley, to offer a wide range of high-quality content to students. Our platform provides rich engagement data to academics and allows students to find information faster. We have disrupted the textbook industry by reducing the cost of education significantly and increasing publisher sales. Founded in late-2015, we are a rapidly growing company transforming the way students and educators access and interact with learning materials. Our revenue has grown rapidly, with 150% YoY growth in the last three years. Last year, we raised $21m in a Series B funding round led by Nesta Impact Investments, with participation from Guinness Asset Management, Stonehage Fleming, and Oxford Sciences Enterprises. In late 2023, we acquired Texas Book Company (now ‘BibliU Campus’) in order to deliver a more complete solution of products and services to higher ed students, faculty and administrators across the US! Since the addition of BibliU Campus, we have seen a dramatic increase in customers due to a much improved product market fit. We are very excited about our growth and are expanding the team to meet our new market potential! We are a diverse and inclusive team of professionals who are passionate about education and technology. Our culture is fast-paced, innovative, and dynamic, and we are always looking for talented individuals to join our team. If you are looking for a challenging and rewarding career in edtech and campus store management, BibliU is the perfect place for you. Join us and help revolutionize the way students and educators access and interact with learning materials!

About Our Role
The people & Talent Administrator plays a vital role in supporting our People Operations function. Working closely with the People & Talent Manger and reporting directly to the VP of People Operations, you will be instrumental in ensuring our internal processes run smoothly and our people feel supported. This is a fantastic opportunity for someone with administrative or HR generalist experience who is eager to build a broad skill set across People Operations, Culture and Talent Acquisition.

Key Responsibilities

  • People Operations
    Maintain accurate employee records in our HRIS (BambooHR) and ensure data integrity.
    Support the employee lifecycle through administrative tasks such as preparing contractual documentation, coordinating onboarding and offboarding processes.
    Provide day to day administrative support to the People Operations team
    Respond to employee queries via the shared people inbox, assigning and escalating where appropriate.
  • Project & Process Support
    Support the execution of key people processes (e.g. performance & salary reviews, engagement surveys etc)
    Assist with the preparation of monthly HR and DEI data reports.
    Help develop and maintain processes that enhance employee experience and engagement
  • Talent Acquisition
    Coordinate interview scheduling, candidate communications and pipeline updates for roles based across the UK & USA
    Support onboarding logistics for new hires in collaboration with Senior Managers.
  • Culture & Engagement
    Coordinate initiatives and celebrations that support a positive remote-first culture.
    Be an ambassador for our values and contribute ideas that enhance inclusion, engagement and team morale.

What we are looking for
Must haves:
Passion for people and a strong sense of empathy and service
Administrative experience, ideally within HR, People Ops or Recruitment
Highly organised with strong attention to detail and time management skills
Clear written and verbal communication skills
Proficient with Google Workspace (Docs, Sheets, Calendar)
Comfortable reviewing and interpreting people data for reporting purposes
Eagerness to learn and take initiative in a dynamic and high growth environment

Nice to have
Experience using BambooHR or similar HRIS
Exposure to a SaaS or high-growth tech environment
Creativity! - An eye for design and the ability to present information clearly and professionally in documents, training materials and presentations.

We strongly encourage candidates of all different backgrounds, experiences and identities to apply. Each new hire is an opportunity for us to bring in a different perspective and BibliU is committed to building an inclusive and supportive workplace where everyone can do rewarding work.

Rate:

Negotiable

Location:

United Kingdom

IR35 Status:

Undetermined

Remote Status:

Remote

Industry:

Other

Seniority Level:

Not Specified

Job Description: The People & Talent Administrator at BibliU plays a crucial role in supporting the People Operations function, ensuring smooth internal processes and employee support. This position is ideal for individuals with administrative or HR generalist experience who are eager to expand their skills in People Operations, Culture, and Talent Acquisition. The role involves maintaining employee records, supporting onboarding processes, and enhancing employee engagement initiatives. BibliU is a rapidly growing edtech company focused on transforming access to educational materials.

Key Responsibilities:

  • Maintain accurate employee records in HRIS (BambooHR) and ensure data integrity.
  • Support the employee lifecycle through administrative tasks such as preparing contractual documentation, coordinating onboarding and offboarding processes.
  • Provide day-to-day administrative support to the People Operations team.
  • Respond to employee queries via the shared people inbox, assigning and escalating where appropriate.
  • Support the execution of key people processes (e.g. performance & salary reviews, engagement surveys).
  • Assist with the preparation of monthly HR and DEI data reports.
  • Help develop and maintain processes that enhance employee experience and engagement.
  • Coordinate interview scheduling, candidate communications, and pipeline updates for roles based across the UK & USA.
  • Support onboarding logistics for new hires in collaboration with Senior Managers.
  • Coordinate initiatives and celebrations that support a positive remote-first culture.
  • Be an ambassador for company values and contribute ideas that enhance inclusion, engagement, and team morale.

Skills Required:

  • Passion for people and a strong sense of empathy and service.
  • Administrative experience, ideally within HR, People Ops, or Recruitment.
  • Highly organized with strong attention to detail and time management skills.
  • Clear written and verbal communication skills.
  • Proficient with Google Workspace (Docs, Sheets, Calendar).
  • Comfortable reviewing and interpreting people data for reporting purposes.
  • Eagerness to learn and take initiative in a dynamic and high-growth environment.
  • Experience using BambooHR or similar HRIS (nice to have).
  • Exposure to a SaaS or high-growth tech environment (nice to have).
  • Creativity and an eye for design to present information clearly and professionally (nice to have).

Salary (Rate): undetermined

City: undetermined

Country: United Kingdom

Working Arrangements: remote

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other

Detailed Description From Employer:

Job Title: People & Talent Administrator
Reports into: VP People Operations
Department: People Operations
Contract Type: Full-time, Fixed-term (6 months, with potential to extend)
Location: Fully remote (open to candidates based in the UK only)

About Us
BibliU is an award-winning education company that provides Day 1 access to affordable course materials, making learning more equitable and effective, in addition to providing campus store management. We partner with over 3,000 educational publishers, including Pearson, Oxford University Press, and Wiley, to offer a wide range of high-quality content to students. Our platform provides rich engagement data to academics and allows students to find information faster. We have disrupted the textbook industry by reducing the cost of education significantly and increasing publisher sales. Founded in late-2015, we are a rapidly growing company transforming the way students and educators access and interact with learning materials. Our revenue has grown rapidly, with 150% YoY growth in the last three years. Last year, we raised $21m in a Series B funding round led by Nesta Impact Investments, with participation from Guinness Asset Management, Stonehage Fleming, and Oxford Sciences Enterprises. In late 2023, we acquired Texas Book Company (now ‘BibliU Campus’) in order to deliver a more complete solution of products and services to higher ed students, faculty and administrators across the US! Since the addition of BibliU Campus, we have seen a dramatic increase in customers due to a much improved product market fit. We are very excited about our growth and are expanding the team to meet our new market potential! We are a diverse and inclusive team of professionals who are passionate about education and technology. Our culture is fast-paced, innovative, and dynamic, and we are always looking for talented individuals to join our team. If you are looking for a challenging and rewarding career in edtech and campus store management, BibliU is the perfect place for you. Join us and help revolutionize the way students and educators access and interact with learning materials!

About Our Role
The people & Talent Administrator plays a vital role in supporting our People Operations function. Working closely with the People & Talent Manger and reporting directly to the VP of People Operations, you will be instrumental in ensuring our internal processes run smoothly and our people feel supported. This is a fantastic opportunity for someone with administrative or HR generalist experience who is eager to build a broad skill set across People Operations, Culture and Talent Acquisition.

Key Responsibilities

  • People Operations
    Maintain accurate employee records in our HRIS (BambooHR) and ensure data integrity.
    Support the employee lifecycle through administrative tasks such as preparing contractual documentation, coordinating onboarding and offboarding processes.
    Provide day to day administrative support to the People Operations team
    Respond to employee queries via the shared people inbox, assigning and escalating where appropriate.
  • Project & Process Support
    Support the execution of key people processes (e.g. performance & salary reviews, engagement surveys etc)
    Assist with the preparation of monthly HR and DEI data reports.
    Help develop and maintain processes that enhance employee experience and engagement
  • Talent Acquisition
    Coordinate interview scheduling, candidate communications and pipeline updates for roles based across the UK & USA
    Support onboarding logistics for new hires in collaboration with Senior Managers.
  • Culture & Engagement
    Coordinate initiatives and celebrations that support a positive remote-first culture.
    Be an ambassador for our values and contribute ideas that enhance inclusion, engagement and team morale.

What we are looking for
Must haves:
Passion for people and a strong sense of empathy and service
Administrative experience, ideally within HR, People Ops or Recruitment
Highly organised with strong attention to detail and time management skills
Clear written and verbal communication skills
Proficient with Google Workspace (Docs, Sheets, Calendar)
Comfortable reviewing and interpreting people data for reporting purposes
Eagerness to learn and take initiative in a dynamic and high growth environment

Nice to have
Experience using BambooHR or similar HRIS
Exposure to a SaaS or high-growth tech environment
Creativity! - An eye for design and the ability to present information clearly and professionally in documents, training materials and presentations.

We strongly encourage candidates of all different backgrounds, experiences and identities to apply. Each new hire is an opportunity for us to bring in a different perspective and BibliU is committed to building an inclusive and supportive workplace where everyone can do rewarding work.

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